Why Add-to-Calendar Works with Smartsheet

Reduce no-shows and drive faster action by embedding clear call-to-action calendar invites directly into your Smartsheet tasks.

• Universal Add-to-Calendar link on all platforms
• Brandable invite and landing pages for seamless communication
• Powerful analytics to track clicks and attendance
• Subscription calendars that keep everyone synced

Using Calendar Links in Smartsheet Workflows

Turn Smartsheet Activity into Calendar Events

1. Create a CalendarLink for each new or updated contact

Capture New or Updated Contact triggers in Smartsheet to signal intent for important events.

2. Send data to CalendarLink

Map the names, dates, and descriptions for each event and optionally, capture RSVP information.

3. Publish the personalized invite

Receive the Add-to-Calendar link back and share it to ensure everyone is on the same schedule.

Fire Smartsheet Workflows from CalendarLink triggers

1. Capture a New CalendarLink Event

Select triggers like New Upcoming Event or New RSVP to initiate workflows.

2. Map Add-to-Calendar Data

Integrate titles, dates, and times with your Smartsheet for effortless planning.

3. Create a new row or update a row

Automate updates in Smartsheet with actions like Update Row or Add Row to Sheet based on event triggers.

Pro Tips for Smartsheet and Add-to-Calendar

• Utilize analytics to track event engagement
• Set up smart reminders to reduce no-shows
• Customize landing pages to enhance branding
• Ensure time zone consistency for global teams