Create, Share & Track Add-to-Calendar events

Learn how to set up your events and share them anywhere!

Creating a single event

If you want to create an event with a fixed date, you'll want to create a single event. Go to 'create event' in your CalendarLink account, fill in the details and save your event!

Creating multiple / recurring events

If you want to create a series of events, you can easily switch to a recurring event. Or duplicate your first event to create a series of events in your event collection. Go to your collection or dashboard and duplicate the event you want to copy.

You can share the entire collection at once and let users subscribe for updates! Or share each event individually.

Series and recurring events

Do you need to create a lot of events? Or a recurring event? You can automate your event creation with Smart Links or Zapier. Or just duplicate your events. And share multiple events all at once with your subscription calendar.

Note: By creating multiple events instead of one recurring event, you have the ability to update your upcoming events and change dates last minute (it will change in their calendars as well), without having to invite everyone again.

Creating RSVP events

Create an RSVP event if you want to know exactly who will be attending. You can also set the maximum number of attendees, customize your questions and more. After responding, your users will be able to add the event to their collection. They will also receive an e-mail confirming their response and have the ability to update their response.

Create events automatically

Automate the creation of events with Zapier or by using Smart Links. A Smart Link can be used in any tool - like Mailchimp, Wordpress or Shopify - that can create links or buttons.

You can use that tool's parameters to create a customized event - like a reminder or confirmation - automatically.

Zapier can be used to create single and RSVP events triggered by any tool Zapier supports. Or use new CalendarLink events to trigger any other tool in Zapier.

See our automation page for more information.

Personalize events

You can personalize all events by adding 'personalization fields' to the event link. And you can use your tool's corresponding personalization fields or Zapier to personalize your events. If you add an email, we'll even automatically suggest the corresponding calendar based on the domain of the email address.

For example: this personalized event link is for John Doe using a Gmail address.

Page design

You can customize the event pages to match your brand and events per collection. This helps you to create an even more seamless uses experience and get more out of each add-to-calendar interaction. Go to your design page to create or adjust your design.

Sharing single & RSVP events

After creating your event, you'll find multiple options for sharing your event. You can:

1) Share the public page
Copy & paste this public URL and share it anywhere you want: on your website, email campaign or social media.
2) Create a button
Create an HTML button and copy & paste the code anywhere you want: on your website, email campaign or social media.
3) Direct Add-to-Calendar links
Copy & paste the direct Add-to-Calendar links code to show the links to each calendar directly on your website or in your email.

Multiple events: subscribe to calendar

If you have multiple events you can share the collection all at once by sharing the public collection page. This is a page that shows all your future events.

Users can 'Subscribe to all' events and will receive updates and new events added to the collection automatically (this can take up to 24 hours, depending on their calendar settings). You can optionally allow users to both 'Subscribe to all' and add a single event only.

Go to subscription calendars for more information about sharing multiple events.

Track single events

You can track the number of views or Adds-to-Calendar (attendees) of an event. You can also see to which calendar they subscribed.

When using UTM tagging, you can even view where your users came from, so you can determine which campaign worked best.

Tracking RSVPs

You can see and download a list of all your RSVPs. Go to event page and click on 'view registrations' to see all RSVPs.

For RSVP events, the same tracking is available as for other single events.

Tracking Active Subscribers

On your collections page you can find the number of active subscribers of a collection. 'Active' means that a calendar has retrieved the collections' events in the last 7 days.

For each single event within a Subscription Calendar, the same tracking is available as for other single events.

Timezone and date- / time format

You can set the timezone and date- / time format for your events inside your organization's settings.

After changing your organization's timezone, only new events will be created with this new timezone. Users will always see the event in their own timezone used by their device. They are able to change the timezone if necessary.


Calendar push notifications are set to 30 minutes before the event happens.

It's important to note that these reminders are managed by the calendar services. CalendarLink can't confirm these push notifications, as their functionality is dependant on the specific calendar platform your user's individual calendar settings.


While is in English, all shared events' buttons, standard questions and text are automatically translated to the users' browser language.

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