About us

Privacy Policy

Privacy Policy for CalendarLink‍
Last Updated: November 27, 2024

Thank you for choosing CalendarLink ("we," "us," or "our"), a Software as a Service (SaaS) product designed to help improve attendance rates for your product or service events by creating event links. This Privacy Policy explains how we collect, use, disclose, and safeguard data when you use our service. By accessing or using CalendarLink, you agree to the terms outlined in this policy.

Information We Collect

Account Information: To utilize CalendarLink, you will need to create an account. We collect your name, email address, and any other information you provide during the account registration process.

Event Links Data: When you create event links through CalendarLink, we collect information related to the events, such as event details, date, time, location, and any additional information you choose to include.

Contact Tracking Data: As part of our contact-tracking feature, we collect the following data for analytics and event management purposes:

  • General Tracking Data:
    • Country code (not IP address).
    • Calendar type selected (e.g., Google Calendar, Outlook, Apple Calendar).
  • RSVP and Registration Data:
    When a user RSVPs or registers for an event, we collect:
    • Name
    • Email address
    • Phone number (if provided)
    • RSVP response (Yes, Maybe, or No)

Analytics and Tracking Data: To enhance and optimize the performance of CalendarLink, we use analytics and tracking tools to gather data on your usage of the service. This data may include your IP address, browser type, operating system, referring URLs, pages viewed, and other interactions with the service.

How We Use Your Information

Providing and Improving the Service:

  • Country code and calendar type are used to improve platform functionality and ensure compatibility with user preferences.
  • RSVP and registration data are used to manage event participation and provide event organizers with necessary attendee information.

Analytics and Optimization:

  • General tracking data helps us analyze user interactions to improve our service and tailor features to user needs.
  • RSVP data supports event performance tracking and optimization.

Event Communication:
We may use RSVP and registration data to send reminders, updates, or other communications related to the event.

Data Sharing and Disclosure

With Event Organizers:
RSVP and registration data, including attendee name, email, phone number, and RSVP response, may be shared with the event organizer for event management purposes.

With Third-Party Service Providers:
General tracking data and RSVP information may be processed by third-party service providers to enhance platform performance and analytics.

Legal Compliance:
We may disclose your information to comply with applicable laws, regulations, or legal processes.

Data Retention

  • General tracking data (e.g., country code and calendar type) is retained for up to [timeframe] to enhance analytics and optimize services.
  • RSVP and registration data are retained for [timeframe] or as long as necessary to fulfill the purpose for which they were collected, unless otherwise required by law.

Your Choices

Manage Your Data:

  • Users can request to view, update, or delete RSVP and registration data by contacting us at [email address].
  • Users may opt out of country code and calendar type tracking by adjusting their settings or contacting us.

Opt-Out of Tracking:
You can opt-out of certain tracking and analytics tools by adjusting your browser settings or using browser add-ons.

Data Security

We take reasonable measures to protect all user data, including RSVP and tracking data, using industry-standard security protocols. However, no data transmission or storage system is completely secure.

Changes to This Privacy Policy

We may update this Privacy Policy to reflect changes in our practices or for operational, legal, or regulatory reasons. The revised policy will be posted on this page, with the date of the latest revision indicated at the top.

Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at [email protected].

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