The Receptionist

Why Add-to-Calendar Works with The Receptionist

Improve engagement and reduce no-shows with clear, actionable calendar invites.

• Universal “Add to Calendar” links compatible with all major platforms.
• Boosts attendance with smart reminders and notifications.
• Integration via Zapier and webhooks ensures fluid workflows.
• Analytics offer insights into attendance patterns.

Using Calendar Links in The Receptionist Workflows

Turn The Receptionist Activity into Calendar Events

1. Set Up CalendarLink for New Visits

Utilize triggers like Visit: Check-In and Visit: Check-Out to automate calendar invites.

2. Send Event Data to CalendarLink

Map visitor details, event names, and dates, with optional RSVP capturing for better engagement.

3. Share the Invite with Add-to-Calendar Links

Send out personalized Add-to-Calendar links, simplifying scheduling for your visitors.

Fire The Receptionist Workflows from CalendarLink Triggers

1. Capture a New CalendarLink Event

Trigger actions from new or updated events using CalendarLink.

2. Map Add-to-Calendar Data

Ensure accurate transfer of event titles, dates, and attendee information for seamless experiences.

3. Create or Update a Contact Record

Keep contact records updated or create new entries using Find a Contact in the system by ID.

Pro Tips for The Receptionist and Add-to-Calendar

• Embed Add-to-Calendar links in email and SMS notifications for easy access.
• Use attendance analytics to refine invite timings.
• Offer branded invitation pages for a professional look.
• Leverage time-zone safe scheduling to avoid confusion.