The best way to share your Zoom link
With one simple calendar link, you can share your Zoom invite across any channel and make sure it lands directly in your attendees' personal calendar.
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Why calendar links beat reminder emails
An Add to Calendar link puts your event straight into your guest's own calendar. One click is enough, and the reminder pops up 30 minutes before it starts.
- Works with Google, Apple, Outlook, Office 365 and Yahoo
- Every guest sees the event in their own time zone
- Meeting links are included in the invite
- See how many people added your event
How to create your first calendar link
Create an event, share the link and follow the results, as explained in how it works.
- Add a title, date and time
- Choose a location or paste a meeting link
- Share the link in your email or on your website
- Follow views and calendar adds
Use calendar links in every campaign
Put the same link in your newsletter, on social media and on your website, and see which channel brings in the most calendar adds.
Collect RSVPs for your next event
Ask guests if they are coming, collect custom answers and export the guest list in one click.
“The best-performing call-to-action is Add to Calendar.”
Which event are you planning next?
Start with a free account and create unlimited events with CalendarLink. No credit card required.
Zoom is the go-to platform for virtual meetings, webinars, and online events. But when it comes to sharing the Zoom link, things can quickly get messy. Emails get lost, links are forgotten, and attendees arrive late or not at all. CalendarLink offers a better way. With one simple calendar link, you can share your Zoom invite across any channel and make sure it lands directly in your attendees' personal calendar. No confusion, no extra reminders, no stress.
This guide shows you exactly how to do it, but first..
Why sharing your Zoom link properly matters
Your Zoom link is the access point to your event. If it's buried in an email or sent too late, attendees are likely to miss it or forget altogether. By making your Zoom link easy to access and saving it directly in the user's calendar, you improve the experience and increase turnout.
CalendarLink helps you create a clear, reliable process for sharing your Zoom invites the smart way.
How to share a Zoom link with CalendarLink
Step 1: Schedule your Zoom meeting
Create your meeting on zoom.us and copy the join link once it is scheduled. This is the link you will include in your CalendarLink event.
Step 2: Create your CalendarLink event
Log into your CalendarLink account and set up a new event. Enter the event name, date, and time. Paste the Zoom link into the location field and add any relevant details in the description, such as an agenda or speaker names.
You can also customize the event with your logo and brand colors for a professional appearance.
Step 3: Generate your Add-to-Calendar link
Once your event details are ready, CalendarLink will generate a universal Add-to-Calendar link. This single link works with Google Calendar, Apple Calendar, Outlook, and other major platforms. When attendees click, the event is added directly to their calendar with the Zoom link already included.
Step 4: Share your link
Copy your Add-to-Calendar link and share it wherever your audience is. Use it in email campaigns, WhatsApp groups, confirmation pages, or on social media. No matter where it is shared, the result is the same: one click and your event is on their calendar.
Add RSVP and calendar reminders
Want to know who is planning to attend? Enable RSVP when creating your event. Attendees will be able to confirm their attendance before adding the event to their calendar.
After RSVP, the Zoom meeting is saved to their calendar, and reminders are automatically handled by their calendar app. You do not need to send separate reminder emails.
Hosting recurring Zoom meetings
For ongoing sessions such as weekly calls or monthly webinars, use CalendarLink’s Subscription Calendar feature. Attendees can subscribe once and automatically receive every new event you add to the calendar.
This is ideal for recurring events that should be added to a personal calendar without resending individual links each time.
Automate your invite process
CalendarLink connects with tools like Zapier and supports Smart Links and Webhooks. That means you can automatically send calendar invites when someone fills out a form, registers for an event, or completes a payment.
You save time and eliminate manual tasks, while attendees get a seamless invite experience.
Best practices for sharing Zoom links with CalendarLink
Always test your link before sending to ensure it includes the correct Zoom details
Use a clear title and description for your calendar event
Add a friendly message in the calendar invite to set expectations
Specify the time zone to avoid confusion, especially for international audiences
Customize your event branding to create a professional, trustworthy experience
Share smarter with CalendarLink
With CalendarLink, you turn a simple Zoom link into a complete calendar experience. You make it easy for attendees to join, remember, and show up on time. You also reduce no-shows and improve engagement.
- Start using Add-to-Calendar links that work everywhere
- Track who plans to attend with RSVP
- Keep your Zoom links visible with automated reminders
- Simplify event management with automation options
Create your first Zoom-ready calendar invite today. It is fast, free, and built to help you run better virtual events.
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