How to Create an Event Calendar Online?

Want to keep your audience informed? An event calendar helps you organize and share events in one place. Whether it’s for webinars, company meetings, or local gatherings, a clear calendar keeps attendees updated.

With CalendarLink, setting up an event calendar is simple. You can add events, automate reminders, and track engagement. All in a few clicks. Follow this guide to create your own event calendar and get the most out of it.

How to Create an Event Calendar Online with CalendarLink - Step by Step

Step 1: Set Up Your Event Calendar

Start by signing up for a free CalendarLink account. Once inside, setting up your event calendar is quick.

• Name your calendar. Examples: “Company Webinars” or “Local Community Events”.
• Add your branding. Upload a logo and choose colors to match your style.
• Set your preferences. Choose time zones, event frequency, and access settings.
• A branded and organized calendar makes it easy for attendees to recognize and use.

Step 2: Add Events to Your Calendar Online

Now it’s time to add your events. This ensures your calendar is always up to date.

• Enter the event name, date, time, and location.
• Write a short description with key details. Include links if needed.
• Enable RSVP tracking to monitor attendance.
• Use Zapier or Smart Links to automate event creation.

Tip: Running events on a schedule? Set up recurring events so they appear automatically.

Step 3: Share Your Online Event Calendar

Now that your calendar is ready, it’s time to share it.

• Generate a single add-to-calendar link so users can subscribe.
• Embed the calendar on your website for easy access.
• Share the link in emails, social media, or newsletters.
• Example: Hosting a monthly webinar? Add the calendar to your website and let visitors subscribe in one click.

Interested? Read more on how to send a calendar invite link.

Step 4: Track Engagement and Attendance

See how your calendar is performing with real-time tracking.

• Monitor how many people view and subscribe to your events.
• Identify which events get the most attention.
• Use source tracking to find out where attendees discovered your event.
• Track event attendance and cancellations.
• These insights help you plan better events and improve promotion.

Step 5: Automate Event Reminders

Reminders make sure attendees don’t forget your event.

With CalendarLink, you can:

• Send automated calendar notifications to all subscribers.
• Set custom reminder times so alerts arrive at the right moment.
• Keep your event visible in their calendar, reducing no-shows.
• Attendees won’t miss a thing, as your event stays in their schedule.

Step 6: Keep Your Calendar Updated

A well-maintained calendar keeps your audience engaged.

• Add new events as soon as they’re planned.
• Edit existing events when details change.
• Use it as a community calendar to keep everyone up-to-date.
• Remove canceled events so your online event calendar stays accurate.
• Regular updates keep your calendar useful and encourage more people to subscribe.

Why Should You Use an Event Calendar?

Keep attendees informed

Event details should be easy to find. With a shared calendar, attendees always have access to the correct date, time, location, and description. They no longer need to search through emails or messages. All information is available in one place, ensuring a smooth experience.

Save time with automated updates

Manually sending invitations and reminders takes time. An online event calendar automates this process. When details change, subscribers receive updates instantly. No need to resend emails or follow up manually. Everything stays organized, allowing you to focus on the event itself.

Increase attendance with automated reminders

People forget events, even when they register. An event calendar prevents this by sending automatic reminders. Every time attendees check their schedule, they see your event. This keeps it top of mind and significantly reduces no-shows.

Boost engagement with insights

Not all events attract the same level of interest. Tracking engagement helps identify which events perform best. An event calendar provides valuable insights, allowing you to adjust your strategy and improve future attendance.

Works with all calendar systems

Attendees should not need extra apps to access event details. A good online event calendar integrates with Google Calendar, Apple Calendar, and Outlook. With one click, attendees can add your event and stay organized in the way that works best for them.

Start Building Your Event Calendar Today

Creating an event calendar doesn’t have to be complicated. With CalendarLink, you can set up, share, and manage your events in minutes.

👉 Try it for free today—no credit card needed!