Need to send a calendar invite and make sure people actually show up? With CalendarLink, you can create and share a professional calendar invite in just a few steps. Whether you’re organizing a meeting, webinar, or event. We'll tell you the best practices on how to send a calendar invite.
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✔ Unlimited events ✔ Add-to-Calendar ✔ RSVP ✔ Subscribe-to-Calendar ✔ Notifications
Introduction to Calendar Events
Calendar events are a crucial part of managing schedules and organizing meetings. A calendar event, also known as a calendar invitation, is a digital invitation sent to attendees to inform them of a scheduled meeting or event. CalendarLink works with popular calendar services like Google Calendar and Microsoft Outlook to create and manage these events seamlessly.
A calendar invite is a digital invitation that adds your event to someone’s personal calendar. It includes key info like date, time, location, and description, and often comes with a reminder. Instead of hoping people remember your event, you make it part of their daily schedule. A well-crafted email message ensures that recipients immediately recognize the invitation and understand its importance.
With CalendarLink, you can generate a calendar event link that works with Google Calendar, Apple Calendar, Outlook, and more. This way your invite fits wherever your audience is.
Log into your CalendarLink account (or sign up for free). Add your event name, date, time, location, and a short description. Hosting an online event? Drop in your meeting link. Make sure to invite people by adding their email addresses to the guest list. You can easily add guests to ensure they receive the invitation. Want to personalize the experience? Upload your logo and use your brand colors.
Once the details are in, CalendarLink automatically creates a unique Add-to-Calendar link. This link works across all major calendar platforms. Once the link is generated, you can send invitations to your attendees.
Now it’s time to get the word out. You can share your calendar invite link:
Attendees will receive an email notification with the event details.
Wherever your audience is, your calendar invite goes with them.
No one likes forgetting an event, and with CalendarLink, they won’t.
Want to know who’s attending? CalendarLink gives you real-time stats to track event attendance. See who clicked, who added it to their calendar, and which channels work best for sharing. You can make any necessary changes by editing the event details based on the engagement data.
Interested? Read more on our RSVP features.
These insights help you improve your events and boost engagement.
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If you're in doubt on how to send a calendar invite, read our best practices.
When inviting people to a calendar event, following best practices ensures that attendees receive the invitation and can easily add it to their calendars. Start with a clear and concise subject line in the invitation email that includes the meeting details and time zone. This helps recipients quickly understand the purpose and timing of the event.
Include all necessary event information in the invitation email, such as the meeting link, location, and date. Additionally, sending reminders before the meeting helps ensure that attendees don’t forget the scheduled time.
To invite others, users can add their email addresses to the guest list or manually enter their contact information. This flexibility allows for easy management of the guest list and ensures that everyone who needs to be there is included.
Invitation emails are a crucial part of the calendar event process. When sending an invitation email, make sure to include all the necessary event information, such as the meeting details, location, and time zone. A clear call-to-action, like “Click here to add to calendar” or “RSVP to this event,” helps recipients quickly respond to the invitation.
Using the “Add attachment” feature to include a calendar invite in the email can make it even easier for attendees to add the event to their calendars.
By using invitation emails effectively, users can ensure that attendees receive all necessary information and can easily add the event to their calendars, making the scheduling process smooth and efficient.
With CalendarLink you can automate your event creation right inside the tools you already use and instantly improve attendance rates.
Create events on-the-fly with our smart calendar links or create one-time events right inside our app.
Boost your attendance and other opportunity rates with calendar reminders. Grow attendance and boost sales.
No credit card required.
✔ Unlimited events ✔ Adds-to-Calendar ✔ RSVP ✔ Subscribe-to-Calendar ✔ Notifications
