Hosting a webinar or virtual meeting on Zoom? Great. Now the next step: how to send a Zoom link via e-mail and making sure everyone attends it. Instead of sending your Zoom URL separately (and hoping people don’t lose it), CalendarLink helps you embed it into a calendar invite that you can share directly via email.
It’s clean. It’s professional. And most importantly, your audience won’t forget where to click.
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✔ Unlimited events ✔ Add-to-Calendar ✔ RSVP ✔ Subscribe-to-Calendar ✔ Notifications
Why Sending a Zoom Link via Email Isn’t Always Enough
Let’s face it—email inboxes get crowded. Even if someone opens your invite today, they might lose it by next week. That’s why sending a Zoom link inside a calendar event is smarter. When recipients add the event to their own calendar, the Zoom link is saved with it. Right where they’ll need it.
No more last-minute “where’s the link?” messages. CalendarLink makes it easy to do just that.
Sending your Zoom link via e-mail is very easy with CalendarLink. Read our step-by-step guide down below!
Log in to calendarlink.com and create a new event. Add your event name, date, and time.
In the “Location” field, paste your Zoom meeting URL. This is where the magic happens. When someone adds the event to their calendar, your Zoom link will be right there too.
You can also add a short description and personalize the invite with your logo and brand colors for a professional look.
Once your event is set up, CalendarLink gives you a unique Add-to-Calendar link. It works with Google Calendar, Apple Calendar, Outlook, and more popular services. Your attendees don’t need to sign up or download anything.
You can easily send the zoom link via e-mail and they only need to click on the button to add the event to their calendar.
Now head over to your email platform (Klaviyo, Mailchimp, Outlook, etc.) and insert your CalendarLink URL:
- Use a button that says “Add to Calendar”
- Or paste the link behind a sentence like “Click here to save the event”
This way, your Zoom link is delivered with context, reminders, and a calendar slot—not just another URL in an inbox.
No one likes forgetting an event, and with CalendarLink, they won’t.
Want to know who’s attending your Zoom call? CalendarLink gives you real-time stats to track event attendance. See who clicked the link, who added it to their calendar, and which channels work best for sharing. You can make any necessary changes by editing the event details based on the engagement data.
Interested? Read more on our RSVP features.
These insights help you improve your events and boost engagement.
Use our generous free plan for life. You can register here or login here if you already have an account.
Creating your Zoom meeting link is easy. Just log in to your Zoom account, click “Schedule a Meeting,” and fill in the details—like topic, date, and time. Once saved, Zoom will generate a unique meeting link.
Copy that URL, and you’re ready to share it. With CalendarLink, you’ll paste this link directly into the location or description field of your event so it travels with every calendar invite you send.
Already have your Zoom link? Great. Now it’s time to turn it into a full calendar experience. In CalendarLink, simply start a new event, paste your Zoom link into the location field, and customize the rest—title, time, branding, even RSVP questions if you need them.
The result? A polished, professional calendar invite that you can share anywhere—email, WhatsApp, or social media—and that works with every calendar platform. All in one smooth flow.
With CalendarLink you can automate your event creation right inside the tools you already use and instantly improve attendance rates.
Create events on-the-fly with our smart calendar links or create one-time events right inside our app.
Boost your attendance and other opportunity rates with calendar reminders. Grow attendance and boost sales.
No credit card required.
✔ Unlimited events ✔ Adds-to-Calendar ✔ RSVP ✔ Subscribe-to-Calendar ✔ Notifications
