Microsoft Teams Events

Why Add-to-Calendar Works with Microsoft Teams Events

Add-to-Calendar functionality reduces no-shows by providing attendees with clear, synchronous calendar invites.

• Universal “Add to Calendar” links for all platforms
• Brandable invites to enhance your event image
• Smart reminders that increase engagement
• Subscription calendars keep updates in sync

Add Calendar Links in Microsoft Teams Events: Triggers & Actions

1. Create a CalendarLink for each new or updated event

Set up workflows for triggers like New Upcoming Event or New Webinar Registration, signaling readiness for a seamless calendar addition.

2. Send data to CalendarLink

Easily map event details such as titles, dates, and descriptions, while optionally capturing RSVP information.

3. Publish the personalized invite

Retrieve the Add-to-Calendar link and send it via your preferred communication channel, ensuring maximum reach and engagement.

Fire Microsoft Teams Events Workflows from CalendarLink triggers

1. Capture a New CalendarLink Event

Use triggers like New Event or Updated Contact to initiate workflow actions in Microsoft Teams.

2. Map Add-to-Calendar Data

Ensure that titles, dates, and attendee lists move smoothly into your event planning workflow.

3. Create a new event or find an existing one

Update records or log new messages with actions like Find an Event in the system by ID, ensuring accuracy and synchronicity.

Optimising Calendar Links in Microsoft Teams Events

• Use analytics to track attendance and engagement
• Customize invites to reflect branding and content
• Leverage smart reminders for timely event updates
• Use subscription calendars for real-time synchronization